Privacy Policy - Employee Portal

In compliance with the Data Privacy Act of 2012 (R.A. 10173), this notice explains how we collect, use, and protect your personal information.

1. Information We Collect

Employee ID and account credentials
Personal information (name, contact details)
Employment details (department, position)
Leave applications and attendance records
Login activity and system usage data

2. How We Use Your Information

Managing employee records and HR processes
Processing leave requests and attendance tracking
Payroll and benefits administration
Internal communications
System security and access control
Compliance with legal requirements

3. Data Protection

We implement security measures to protect your personal data including:

Encrypted data transmission
Secure password hashing
Access controls and authentication
Regular security audits
Limited access to authorized personnel only

4. Data Retention

Your personal information is retained for the duration of your employment and for the period required by law and company policy thereafter.

5. Your Rights

Under the Data Privacy Act, you have the right to:

Access your personal information
Correct inaccurate or incomplete data
Object to processing of your data
Request data portability
Lodge complaints with the National Privacy Commission

6. Data Sharing

We do not sell or share your personal information with third parties except:

When required by law
With your explicit consent
To authorized service providers under strict confidentiality agreements

7. Contact Information

For privacy concerns or to exercise your data privacy rights, please contact:

Data Protection Officer

HR Department

Email: dpo@company.com

Phone: (02) XXXX-XXXX

8. Updates to This Policy

We may update this privacy policy periodically. Continued use of the portal constitutes acceptance of any changes.